Electronic A/P Processing & Management
Electronically receive, route, approve, and file invoices for a fully integrated A/P management process.
Decrease the amount of time and steps it takes to complete the A/P process, starting with mail! Request vendors to electronically send invoices via email, and the GovAP application will automatically pull that emailed invoice into the application and populate a claim form with pre-mapped fields such as invoice number, date, and total. Vendors save paper and postage, you save time.
Routing and Approval
No more interoffice mail. Electronically approve and route invoices by either using a predetermined approval workflow, or creating one as you go. Notifications keep everyone informed of progress, including the vendors; and warnings remind you of upcoming due dates or potential duplicate invoices.
Reports and Budgets
Wondering how much is left in your budget? View real-time accounts of budgeted vs. actual dollars, per account, to make sure you never go over budget. Share your account budgets reports with internal staff, or with the public to gain organization transparency. Use the GovAP application as a repository to search for and query historical invoices and claim forms – never file another invoice again!
Imports and Exports
Integrate with your financial system to import vendor, payment, and account budgetary data, ensuring that both systems are always accurate without entering data twice. Schedule imports to happen as often as you would like!
After invoice claim form approval, export invoice claim form details into your financial system to complete the A/P process.