Accounts Payable and Expense Management
With GovAP, improve your A/P processing efficiency by decreasing costs and time spent routing, copying, filing, and following up on issues or incomplete forms. With duplicate invoice recognition, reduce the risk of paying for an invoice more than once. Improve cashflow management through real-time dashboards, queries, and reports; easily selecting expenses for export by payment date, preventing late payments and early payments. Electronic storage of invoices, forms, approvals, and notes provide quick and easy access to all historical expenses for years to come.
Accounts payable management
Decrease the amount of time and steps it takes for account payable processing and management through GovAP. Approved vendors can email their invoices directly into the department dashboard and automatically populate the invoice form with key information such as vendor, invoice number, invoice date, and invoice total to begin the accounts payable process. Itemize expenses by account code and add detail with timestamped comments, attachments, and more.
employee reimbursement and expense management
Employees can automate and simplify the expenses reimbursement process through electronic submittal. Capture pictures of receipts from your phone to easily create and submit expense forms. Using the mileage calculator, quickly determine the amount of reimbursement, without mathematical error. Electronically approve and route, then track the status for reimbursement.
Routing and Approval
Electronically route accounts payable forms and employee reimbursement expenses to approve or deny requests, while messages inform users of potential duplicate invoices or upcoming due dates. Email notifications keep users informed when approvals are required or forms are changed or adjusted. User access rights determine who has the ability to change each field, after approval. Additionally, vendors can track progress for individual invoices without requiring user account setup or login.
Reports and Budgets
Customize and view real-time reports of dollars spent per vendor, account, individual, and more. Share your account budget and expense reports with internal staff, or with the public to gain organization transparency. Use the GovAP application as a repository to search for and query historical invoices and expense forms – never file another invoice again!
integrations and payments
Integrate with your financial system to import vendor and account code lists, daily, into GovAP, maintaining administrative tables and keeping both applications in sync without data entry. Approved expenses can be exported from GovAP into your financial system. Expenses can be exported by suggested payment date, designation type, vendor, and more.
Check details can be pulled back in to GovAP to fully automate the payment process and ensure that payment details can be matched to expenses.