Wood County, WI Makes Time Tracking Easy and efficient

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PROBLEMS WITH PAPER

Wood County Highway Department found paper timesheets cumbersome.

Wood County Highway Department used to receive daily paper time sheets that needed to be hand-keyed into cost accounting and payroll to track project costs and to pay employees. The paper process required extensive manual work, which also resulted in delayed information that was hard to access. In addition, paper time sheets were not structured enough to address all of the cost accounting and payroll rules which was problematic in trying to maintain timely, accurate processing.

To address this problem, the Wood County Highway Department looked for a solution that offered a more streamlined and structured approach to cost accounting and payroll. When talking with other agencies, they found many were either using only paper or an electronic payroll system which did not have a cost accounting feature so it still required paper timesheets to be completed.

 

TIME PLUS INCREASES EFFICIENCY

Time Plus provides the Department an easy solution to get the most up-to-date, accurate information.

“Vast improvement on processing paper timesheets. The software is easy-to-use. We had staff with no previous computer experience. These individuals are now entering their time sheets on their smartphones.”

- Caity Carmody, Accounting Technician

Time Plus allows employees to enter in time and project costs directly into the software so supervisors are able to review, electronically approve and export directly into the payroll system. By combining both the needs for project cost tracking and payroll into one solution, the Highway Department was able to automate the entire process.

When speaking with Caity Carmody, Accounting Technician for the Highway Department, she said, “The easy-to-use interface made learning the software straightforward, even for those with limited computer experience. It made entering in time more structured, and efficient while increasing the accuracy and timeliness of the data.”

By removing data re-entry, and adding structured entries that are based on payroll and project costing rules, Caity estimates the time required to enter in project cost data has been reduced by 97%, and the payroll processing time has been reduced by 62%.

Caity went on to say, “ It was a big change for our Department but with RTVision’s help we were provided the tools to successfully complete system testing and training so the transition was smooth.”

Wood County is located in central Wisconsin with population of about 74,500 residents. The Wood County Highway Department employs 46 full time, 3 limited time and 5 seasonal employees and is responsible to construct and maintain 324 miles of the county trunk highway system.